Merton CIL - Privacy Notice (Easy Read & BSL)
This is about how we look after the information that we have about you.
It is part of the law in Britain and the General Data Protection Regulation.
General Data Protection Regulation: These are rules about how people's information is used and kept safe.
Some of the information is a little difficult to understand. If you need any help understanding anything in this document, please get in touch.
You can download a full PDF version of our privacy notice here - Merton CIL Easy Read Privacy Notice
The Easy Read document was checked by People First.
GDPR is a law that we have to follow.
It tells us how we have to look after information about you. It says we have to tell you about any information we have about you.
You can read more here - 2. What Merton CIL has to do under the GDPR
We have to make sure the information we have about you is right and keep it safe.
We are only allowed to keep information about you that we need to give you our services. We can also keep information that you have said is OK for us to keep.
You can read more here -3. Our main rules for looking after information about people
We mainly get information from the people who use our advice and advocacy service and from our members.
We also have information about people who are in touch with us in other ways. This could be people who come to an event, get our newsletter, contact us through social media or use our website.
You can read more here -4. How we get your information
The types of personal information we need to keep include contact details and information for making sure we are helping all parts of the community.
You can read more here - 5. The types of personal information we need to keep
We keep people’s information so we can give people our services and keep in touch with our members
We sometimes share people’s information when we are working with other organisations to do things like check how well our services are working.
You can read more here -6. Why we keep information about you, how we use it and who we share it with
Sometimes we need to do something different with your information.
We will have to get you to sign a form to this is OK.
You can read more here - 7. Consent
Sometimes we need to share your information with another organisations.
We only do this if we have to and we will make sure your information is still kept safe.
You can read more here - 8. Sharing your information with other organisations
You can always change your mind about anything you have said it is OK for us to do.
You can read more here - 9. Taking away consent
Read more here - 10. Links to websites
We only keep information about children who are related to people who use our services.
Read more here - 11. Personal information about children
We sometimes contact people through social media. If this is something important we might need to keep the person’s details.
Read more here - Social media
If we are helping you and you give us information about another person. We only keep this if we need it and we will not tell the person that we have their information.
Read more here - 13. Information about other people
You have the right to check what information we have about you and rights to tell us what to do with it.
You can read more here - 14. Your rights
You can contact us about any of your rights and we will do everything that the GDPR says we have to do to help you.
You can read more here - 15. How Merton CIL will make sure you get your rights?
You do not usually have to pay to get your information. You might need to pay if you ask for something we have given to you before.
You can read more here - 16. The cost of getting your information
If something goes wrong, like someone losing a file or someone stealing a computer, we might have to report it.
You can read more here - 17. What happens if something goes wrong
We keep information for 7 years after you stop using our services or being a member.
You can read more here - 18. How long do we keep personal information?
You can read more here - 19. How to contact us